Visa Information System (VIS) starting from 02.11.2015 in Kathmandu

VIS - Visa Information System Enlarge image (© EU Komission)

The European Union’s Visa Information System (VIS) is applied in Kathmandu from the 2 November 2015.

From this day on it will be compulsory for all Schengen visa applicants to provide fingerprints for their application. The fingerprints will be kept on record in the Visa Information System for 59 months. In case of an application transpiring after the expiration of the 59 months the new fingerprints must be provided. Please note that longer delays may occur shortly after the new system’s implementation. 

The Embassy nevertheless strives to optimize the working procedures concerning the fingerprinting.

Following exemptions from fingerprinting are in accordance to Article 13, Paragraph 7 of the visa codex:

  • Children under 12 years

    Documentation: Document of identification and birth certificate

  • Persons with whom fingerprinting is physically impossible

    Should it be impossible to provide ten fingerprints, then the maximum possible number thereof must be provided. Should the reason preventing the ten fingerprints from being provided be only temporary then the applicant must provide all fingerprints in the next application. 

    Documentation: Not required as it is self-evident

  • Heads of state, leaders of government and members of national governments

    Heads of state, leaders of government and members of national governments with accompanying spouses as well as their official delegations if they are invited on official business by the governments of member states or from international organisations. (This excludes leisure travels as well as all other business travels to Germany.)

    Documentation:
    Invitation from the government of a member state (Invitation by a city or governmental organisation does not suffice) or from an international organisation with confirmation regarding the official business purpose of the journey.

    Note verbale by the dispatching ministry with documentation of its official position and a confirmation of the journey serving an official business purpose as well as a work permit if so required.

  • Monarchs and other high ranking members of a royal family

    Monarchs and other high ranking members of a royal family if they have been invited by governments of member states or by international organizations to an official business event.


    Documentation: Invitation from the government of a member state (invitation by a city or governmental organisation does not suffice) or from an international organisation with confirmation regarding the official business purpose of the journey.

Documentation for these exemptions must, in addition to other application documents, be attached to the application in order for it to be accepted without the provided fingerprints. Please remember to fill out point 27 on the application form.

Personal interview for the Application of a Schengen Visa:

Due to the compulsory providing of fingerprints, a personal interview is always required for first time applicants, should they not identify with one above mentioned exceptions.

Should you already have provided fingerprints with a Schengen Visa application within the last 59 months, you may under the circumstances be relieved of a required personal interview. In this case it is irrelevant to which Schengen member you have provided your fingerprints.

Exempt from a personal interview are those applicants which:

-          In the last 24 months prior to their application were already issued and have legitimately used at least two category C Schengen visas.

Or

-          Were issued a Schengen visa for either one year or multiple years and have used it legitimately within the last 24 months prior to their application.

The issuing and legitimate use of past visas must be documented through corresponding passport copies.

Applications by a married couple for a joint journey can be submitted by either one of the two spouses if the not auditioning spouse has already provided his fingerprinting with another Schengen member embassy in the past 59 months.

The same applies for joint travels with children until the age of 18, providing that children over the age of 12 have already provided their fingerprints with another Schengen member embassy in the past 59 months.

Please note: Every applicant must book their own appointment even if he/she is not being audited. Every applicant must write their signature on their application and all other documents! Under-age children’s applications will be signed by their lawful parental guardians. Please provide the person submitting your application with a letter authorizing him/her to submit your application and to answer the Embassy’s inquiries. Please also provide this person all the necessary information so that they may answer all the Embassy’s questions pertaining to the reason of your travel.

The Embassy reserves the right to also invite individual applicants for interviews who are exempt from personal interviews and the providing of fingerprints.